Last updated: September 1, 2026
You2Off ("we", "our", or "the service") is a time-off and leave management application. This policy describes how we collect, use, and protect your personal data when you use our service.
We use your data to provide the service: managing your account, processing leave requests, showing balances and calendars, and enabling managers and administrators to approve requests and run reports. We do not sell or share your personal data with third parties for marketing. Data may be processed by our hosting infrastructure to serve the application.
We process your data on the basis of contract (performance of the service you or your employer use) and, where applicable, legitimate interests (e.g. security, fraud prevention). Where required by law, we may rely on consent.
Strictly necessary. We use a session cookie to keep you logged in. It is set with HttpOnly and SameSite protections, and (in production) Secure. It cannot be switched off, as the service does not work without it.
Analytics (optional). With your consent we use Google Analytics 4 to understand how the site is used — which pages are visited and how visitors arrive. This sets Google’s _ga cookies, which hold a randomly generated identifier and typically expire after two years. Analytics storage is disabled by default and is only enabled after you accept in the cookie banner; if you reject, no analytics cookie is set. You can change your choice at any time using the “Cookie settings” link in the footer.
Google Ireland Limited acts as our analytics processor and data may be transferred outside the EEA under Google’s standard contractual clauses. We do not use advertising cookies and we have not enabled Google Ads features or data sharing for advertising.
We retain your data while your account is active and as needed for legal or operational purposes. You have the right to access, rectify, and in certain cases erase or restrict processing of your data, and to data portability and to complain to a supervisory authority. See our GDPR Compliance page for more detail. To exercise your rights, contact your organisation’s administrator or the contact provided by the data controller (your employer or the entity operating You2Off).
We may update this policy from time to time. The "Last updated" date at the top will be revised when we do. Continued use of the service after changes constitutes acceptance of the updated policy.